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Last Updated: April 13, 2026
Your privacy is important to us. This policy explains how Trinity Workforce Solutions collects, uses, and protects your personal information.
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Trinity Workforce Solutions Limited ("Trinity," "we," "us," or "our") is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you visit our website https://www.trinityhrwork.com/, use our services, or interact with us.
By accessing or using our services, you agree to this Privacy Policy. If you do not agree with our policies and practices, please do not use our services.
We collect information that you voluntarily provide to us, including:
When you access our website or use our services, we automatically collect:
We may receive information about you from:
We use the information we collect for the following purposes:
AI-Powered Services: When you use our AI HR Assistant or AI-powered tools, your queries and interactions are processed to provide personalized responses and improve our AI capabilities. This data is stored securely and used in accordance with this policy.
We do not sell your personal information. We may share your information in the following circumstances:
We share information with trusted third-party service providers who assist us in operating our business:
If Trinity is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you before your information is transferred and becomes subject to a different privacy policy.
We may disclose your information if required by law or in response to valid requests by public authorities (e.g., court orders, government agencies, regulatory bodies in Kenya or other jurisdictions where we operate).
We may share your information with third parties when you have given us explicit consent to do so.
We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:
SSL/TLS encryption for data in transit
Encrypted databases and secure servers
Limited access to authorized personnel only
Important: No method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security. You are responsible for maintaining the confidentiality of your account credentials.
Under applicable data protection laws, including Kenya's Data Protection Act, 2019, you have the following rights:
Request a copy of the personal information we hold about you
Request correction of inaccurate or incomplete information
Request deletion of your personal information (subject to legal obligations)
Object to processing of your information for marketing or other purposes
Receive your data in a structured, commonly used format
Request limitation of processing in certain circumstances
Withdraw consent at any time where processing is based on consent
To exercise any of these rights, please contact us using the details in the "Contact Us" section below. We will respond to your request within 30 days as required by law.
We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.
Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately, and we will take steps to delete such information.
Your information may be transferred to and processed in countries other than Kenya, including countries where we have service providers. These countries may have different data protection laws than Kenya.
When we transfer your data internationally, we ensure appropriate safeguards are in place, such as standard contractual clauses or adequacy decisions, to protect your information in accordance with this Privacy Policy and applicable laws.
We may update this Privacy Policy from time to time to reflect changes in our practices or for legal, operational, or regulatory reasons. We will notify you of any material changes by:
We encourage you to review this Privacy Policy periodically. Your continued use of our services after changes are posted constitutes acceptance of the updated policy.
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Data Protection Officer
We aim to respond to all inquiries within 30 days as required by the Kenya Data Protection Act, 2019.
Complaints: If you are not satisfied with our response, you have the right to lodge a complaint with the Office of the Data Protection Commissioner in Kenya at www.odpc.go.ke